Policy and Procedure Writing Services

Worker Discussing Safety Policies With The Employer

Policy & Procedure Overview

Health and Safety policies and procedures form the basis of an effective Occupational Health and Safety Management System. With our policy and procedure writing services in Canada, we ensure that your policies are up-to-date with evolving health and safety laws and meet the specific needs of you and your company. While downloading policies found on the internet may seem convenient, we don’t encourage this approach. Health and safety laws evolve over time based on the changing nature of work and updates to research.

Contacting an HSPI consultant can ensure that you have policies and procedures in place that accurately reflect your workplace.

What We Do

HSPI designs and develops policy and procedure manuals with your organization as the primary focus. We will meet with you and your staff to understand what you do before we provide customized recommendations. Our initial consultations are used to gather information related to your organization’s work activities, locations, specific hazards, and history. Based on this information, we will develop a recommendation that includes the type of documents required and the topic areas that require attention.

Policy Development and Support

We don’t just write policies and leave; we ensure your program aligns with your needs and company culture. Our support in policy development can be tailored to your requirements, providing as much or as little assistance as necessary.

Consultant Having A Virtual Meeting With A Client And Other Team Members

Support can include:

  • Developing policy and procedure manuals

  • Writing standard operating procedures

  • Reviewing policies and procedures to ensure legal compliance

  • Updating existing policy and procedures manuals to meet legislated requirements

  • Developing forms or data collection tools to support workers in implementing policies

  • Developing training for workers on new policies and procedures

  • Designing document review schedules to ensure timely review and continued compliance

Our health and safety policy writing services assist contractors in meeting project requirements. HSPI has worked with numerous contractors to ensure their policy and procedure manual meets the standards of their customers during the contractor pre-approval process. This also includes uploading health and safety policies to digital contractor approval services, such as ISNetworld or Contractor Compliance. Our health and safety consultants will be with you every step of the way, from determining which policies you need to achieve the final pre-approval so you can get the contract you’re aiming for. We focus on policy development and work closely with your team to develop systems that align with your operational requirements.

Consultant Drafting Health And Safety Policies
Young Workers Going Through Workplace Policies And Procedures

Areas We Have Experience In

HSPI’s policy writers have years of experience drafting policies in a wide range of areas. Some areas have included violence and harassment, hazard assessment and control, fit for duty and workplace impairment, return to work and accommodations planning, and many more.

In addition to our wide range of topic areas, HSPI has experience developing policies and procedures for organizations of all sizes. We have developed policy and procedure manuals for brand-new small businesses in their first few weeks of work, through to mature companies with over 3,000 employees who have been in operation for over a century.

Another key strength is the wide range of industries our staff have supported. We have experience providing policies and procedures for organizations that range from municipal governments, healthcare and social services organizations, First Nations communities, mines, and both light and heavy industrial settings. Contact us today to ensure your policies meet the highest standards. HSPI’s expertise and policy and procedure writing services in Canada are here to support your organization.

Policy and Procedure Writing Services Frequently Asked Questions

How to develop a health and safety policy and program?

Developing a health and safety policy and program involves identifying potential hazards, setting out safety procedures, and defining responsibilities for employees at all levels. It includes consultation with workers and safety committees, reviewing legal requirements, drafting the policy, implementing it, and conducting regular reviews and updates to ensure its effectiveness.

In Ontario, any workplace with more than five employees is required to have a written health and safety policy in place. This policy must outline the company’s commitment to ensuring a safe and healthy work environment for all employees. A violence and harassment policy is also required by law.

A health and safety policy is a written statement that outlines an organization’s commitment to maintaining a safe and healthy work environment. It sets out the safety principles, responsibilities, and procedures that must be followed to prevent workplace injuries and illnesses, including those related to violence and harassment.

Health and safety policies should be reviewed at least annually. Additionally, they should be updated whenever there are significant changes in the workplace, such as new processes, equipment, or regulations, to ensure ongoing compliance and relevance.

The purpose of a health and safety policy is to provide a clear framework for maintaining workplace safety. It aims to protect employees from incidents and injuries, ensure compliance with legal requirements, and promote a culture of safety within the organization.

A health and safety policy is needed when a workplace has more than five employees. It is essential for meeting legal obligations, safeguarding employees, and minimizing risks associated with workplace hazards.